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BUSINESS BOOKKEEPING DOWNLOAD

However, for your own personal planning, you can still plan your cash flow month by month in a simple spreadsheet. Optional-Add a sheet for projecting cash flowĮxcel spreadsheets aren’t up to the task of creating a proper Cash Flow Statement that you can present to investors.

Keep the tab for your invoice tracker to the right of the Transactions sheet, but to the left of your monthly Income Statements. Copy and paste the data from the invoice template you downloaded into the new sheet. Then, add a new sheet to your Income Statement Template.

BUSINESS BOOKKEEPING DOWNLOAD

This is a lot easier if you’ve got a separate sheet to track your invoices.įirst, download a free invoice template for Excel, or get one for Google Sheets. That way, you can cross-reference it, and avoid errors-like forgetting to enter invoice payments, or entering the same invoice twice. When you enter income from paid invoices into your Transactions sheet, include the invoice number in the description. Optional-Add a sheet for tracking invoices Name the sheet after the month it covers.ĥ. Then, on each Income Statement sheet, change the Date Range (Beginning Rate and End Date) to cover the relevant month. Make twelve copies of the original income statement, one for each month in the year.

In order to generate monthly Income Statements, you’ll need separate sheets for each month. Make copies of the Income Statement for each month For instance, if you don’t track “Gas & Auto” as an expense, delete the row.Ĥ. If you’ve added or removed accounts from the Chart of Accounts, make the same changes to the Income Statement. Add or remove accounts from the Income Statementīy default, the Income Statement includes data for every account listed in the Chart of Accounts. Select everything in the Date, Description/Transaction, and Category columns, and delete it.ģ. Learn more about calculating these expenses.īefore you can start tracking your own transactions, you need to clear the placeholder data. They’re often used interchangeably-COS by retailers, and COGS by manufacturers. These accounts track the money you have to spend to create the product you sell your customers or clients.

Cost of Sale (COS) and Cost of Goods Sold (COGS) are unique.

Expense designates any account used to track money leaving your business.

Income designates any account used to track money coming into your business.

Likewise, if there are any transaction categories you need for your business that are missing from the Chart of Accounts, you should add them. The same follows for any other account that doesn’t apply to your business. The Chart of Accounts includes an account for “Gas & Auto.” But if you don’t drive for work, you don’t need this row-so you can delete it. Add or remove accounts from the Chart of Accounts Here’s how you adapt it to your business. The info in the copy of the Income Statement Template you downloaded is only there as a placeholder. Or, think about hiring a bookkeeper (like Bench).Ĭustomizing the Income Statement Template for your business If you’re at the point where you believe your business needs double-entry bookkeeping, it’s time to use accounting software. However, it’s also more work to maintain-and difficult to set up in Excel. It’s more effective than single-entry for tracking cash flow and protecting against errors and fraud. The double-entry method of bookkeeping is standard for larger, more complex businesses. Every time money enters or leaves your business, it’s recorded once, as a positive (income) or negative (expense) value.Ī quick heads up about double-entry bookkeeping. Single-entry bookkeeping is a good choice if you run a small, simple business with a low volume of transactions. And it has everything you need to get a grasp of single-entry bookkeeping in Excel. But when you’re getting started, the Income Statement Template is tidy and approachable. Later, you may prefer to use a different template, or even create your own. Before we get started on DIY bookkeeping, download a copy of Bench’s Income Statement Template.